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Key Responsibility

Front Desk Management

• Greet and welcome visitors in a friendly and professional manner
• Answer and direct incoming calls to appropriate individuals
• Manage the reception area, ensuring it is clean, organized, and presentable always.

Administrative Support

• Maintain and organize office files, records, and documents.
• Perform general clerical duties, including photocopying, scanning, and faxing.
• Assist with scheduling appointments and meetings
• Provide administrative support to various departments as needed.

Accounts Payable

• Assist with the processing of accounts payable transactions, including receiving and verifying invoices.
• Ensures that all invoices are accurately entered into the system and properly coded.
• Prepare and process payments in a timely manner.
• Reconcile vendor statements and resolve any discrepancies.
• Assist with month-end closing reporting as needed.

Qualifications

• High School diploma or equivalent; additional education in office administration or accounting is a plus.
• Proven experience as a receptionist, office assistant, or in a similar role.
• Familiarity with accounts payable processes and basic bookkeeping.
• Proficient in Microsoft Office Site (Word, Excel, Outlook) and office equipment (e.g., fax machines, printers)
• Excellent verbal and written communication skills
• Strong organizational skills with a keen attention to detail.
• Ability to multitask and manage time effectively
• Customer service-oriented with a friendly and positive demeanor.

Or click on our Locations and contact the Magnum Staffing Hiring Center nearest you.

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